Translating emails easily in Outlook

I have been working with SSW’s Beijing office for over 12 months now. One common occurrence is that I am CC’d on emails to our Chinese customers, but unfortunately I can’t read Chinese. It is very useful for me to quickly read these emails so I have an idea of what correspondence is going on.

The easiest way I have found to keep myself in the loop and check in on threads periodically is by adding a button to the Outlook ribbon bar to quickly translate the current document for me. Here is an example of how to set it up and translate an email.

Step 1: Customise the ribbon
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Step 2: Select the Home tab and create a new group. Call it Translation, then add “Translate Document”. Press OK to save it
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Step 3: You will now see the translate button in the ribbon, press it to set up what language it should translate from and to.
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It will then warn you that your email will be sent over the internet to the translation service
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That is it. Now in your ribbon bar you will see your button ready to use.
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Clicking it will open up a browser with your document translated
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